Sometimes we need to calculate the average response time in **Excel**. To calculate the average time response, we need to know the total time. After that, we have to apply the formulas to compute the average time to respond. If your operations are connected to particular goods or campaigns, you can assign a specified average response time for each. You can analyze the average response time for several time periods (like day, week, month, and year) in **Excel**.

Suppose, **Jonad **is an **Agent **of** ExcelDen Service Center**. He has to receive and reply to calls from customers. There is no fixed schedule for him to do this. The company maintains an **Excel **sheet to record his work time. We have collected the sheet for some days of the month of January. From his **Received Time**, **Reply Time**, and **Response Time** of the calls, we will calculate his average response time in **Excel**. To perform the operation, we will apply the** AVERAGE** function, **EOMONTH** function, **AVERAGEIFS **function, **EDATE** function, **SUM** function, and **COUNT** function. So, letโs get started.

## What is Average Response Time?

The average duration of time that passes between a consumer contacting your firm and receiving a response from an operator is known as the average response time. The time required to react in total throughout the course of a given timeframe can be estimated by dividing it by the number of responses sent within that span of time.

What youโll want to know if youโre attempting to understand just what the average response time indicator means is that it measures the average time it takes your helpdesk to reply to helpdesk inquiries. Depending on your business and the communication channel you used to submit the request form, response times may vary. For instance, you might take longer to react to inquiries that come in via email than inquiries that come in via social media. You might also have a varied average response time for the company website when compared to these other channels.

## ๐ย Download Excel File

Download free Excel workbook from here:

## Learn to Calculate Average Response Time in Excel with These Approaches

While writing this article, weโve considered a dataset that contains approximately **5** columns and **10** rows. In this dataset, we added **Agent**, **Received Time**, **Reply Time**, and **Response Time** to make you better understand. With the help of these data, we will perform our required operation. But if you want, you can change the entities and put your own values.

**APPROACH**

### 1. Applying AVERAGE Function to Calculate Average Response Time in Excel

When it comes to calculating average response time in **Excel**, we can directly use the **AVERAGE **function. The mean of the numbers given as parameters is determined by the **AVERAGE** function. **Excel** adds up all integer data and divides it by the number of numerical values to determine the average.

__Overview of AVERAGE Function__

The average of the figures reported as parameters is determined by the **AVERAGE** function. **Excel** adds up all numerical values and divides them by the number of numerical values to determine the average. The **AVERAGE** function accepts up to 255 inputs in the form of number1, number2, number3, etc. Numbers, cell references, ranges, arrays, and constants are all acceptable types of arguments. Empty cells as well as cells with text or quantities are not taken into account. Zero (0) values are nevertheless present. Logical variables and integers entered as words will not be taken into account by the **AVERAGE** function. The **AVERAGE** function gives an error if the data it is given include errors.

**=AVERAGE(number1, [number2], โฆ)**

Here the function will perform the same operation with the help of the given data. You can do it easily if you follow the given steps.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- Initially, select cell
**E11**. - Secondly, put the following formula on that cell.

`=AVERAGE(E6:E10)`

- Afterward, press the
**Enterย**key. - Finally, you see the
**Average Response Time**on that cell.

Undoubtedly, if you want to compute the average response time in **Excel**, you can follow the given instructions easily.

**๐ Read More: ****Calculate Hours Between Two Dates and Times in Excel Excluding Weekends**

**APPROACH**

### 2. Using EOMONTH and AVERAGEIFS Functions Combined

In the previous section, we calculated the average response time in **Excel **using the **AVERAGE **function. It is the elementary formula to compute any average in **Excel**. Now, we are going to use the **AVERAGEIFS **and **EOMONTH **functions to compute the average response time in **Excel**. An **Excel** built-in function called **AVERAGEIFS** determines the average of a target based on one or maybe more true or false conditions. The **EOMONTH** function takes the monthโs final dayโs reference number, which is the specified quantity of months before or after the start date.

__Overview of AVERAGEIFS Function__

The **AVERAGEIFS** function determines the median of cells within a range that satisfy one or more requirements. The **AVERAGEIFS** systems work with logical operators (**>**,,**>**,**=**) and qualifiers (*****,**?**) for close matches when applying the criteria. To average cells with dates, text elements, and values as inputs, use the **AVERAGEIFS** function. The **AVERAGEIFS** functionโs language is determined by the conditions being considered. A range and a set of criteria are needed for each individual condition. The following is the general formula for **AVERAGEIFS**:

**=AVERAGEIFS(avg_rng, range1, criteria1, [range2], [criteria2], โฆ)**

__Overview of EOMONTH Function__

The **EOMONTH** algorithm accepts the monthโs final day in the previous or coming, depending on how many months have passed or will pass. To determine dates that must fall at the end of a month, such as expiry dates, delivery dates, and other dates, use the **EOMONTH** function. Start date and month are the two inputs that the **EOMONTH** function accepts. A genuine **Excel** date must be used for starting date. A high number indicates moving forward time, and a negative coefficient indicates moving back in time. The monthโs argument defines how several months are in the coming or past to go.

**=EOMONTH(start_date, months)**

Follow the given steps.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- We have created another two cells name
**Date**and**Average Response Time**. - Primarily, write a date on cell
**D13**. - Then select cell
**E13**. - Secondly, put the given formula on that cell.

`=AVERAGEIFS(E6:E10,C6:C10,">=" & D13,C6:C10,"<=" & EOMONTH(D13,0))`

**๐จ Formula Breakdown**

Here:

๐ย **EOMONTH(D13,0) **refers to that as we have entered **0** in the second parameter of this formula, it now searches for the last day of the same month as indicated in column **D13**.

๐ย **AVERAGEIFS(E6:E10,C6:C10,โ>=โ & D13,C6:C10,โ<=โ & EOMONTH(D13,0)) **refers that this full formula evaluates the average. The range used to determine the average in this instance is โ**E6:E10**โ. The range of criteria is โ**C6:C10**โ. Matching dates that are larger than or equal to the starting day is our initial criterion. The times that are fewer or equal to the final day must match according to our second condition.

- Thirdly, tap the
**Enterย**key. - Now you see the result as well.

If you want to see another average response time of another day, you can do it without facing any problems.

- Select cell
**D13**. - Afterward, change the date and then press the
**Enterย**key.

- Consequently, you will find out the
**Average Response Time**of another date.

Lastly, you must agree that using this function is easier to calculate the average response time in **Excel**.

**๐ Read More: ****9 Tricks to Calculate Time Difference Between AM and PM in Excel**

**APPROACH**

### 3. Adopting AVERAGEIFS and EDATE Functions

In this part, we will utilize the **AVERAGEIFS **and** EDATE **functions to compute the average response time in **Excel**. A serial number matching a date will be returned by the **EDATE** function. You can use a numerical type of your preference to display the outcome as a date.

__Overview of EDATE Function__

The **Excel** period and time function **EDATE** allows you to add a specified variety of months to a timestamp. It gives us a time in a dateโs statistical form. Date and values are accepted as the functionโs inputs; the date is used as the starting date. The integer to be added to the specified start date is the **time duration**. The exact same day of the calendar, n months ago or in later, is what the **EDATE** function takes. This function also returns a date string as its output. This procedure can thus be used as

**=EDATE(start date, months)**

You can simply achieve this function. You just need to maintain the following instructions accordingly.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- First, you need to write a date on cell
**D13**. - Then select cell
**E13**. - Secondly, write down the given formula on that cell.

`=AVERAGEIFS(E6:E10,C6:C10,">="&D13,C6:C10,"<"&EDATE(D13,1))`

**๐จ Formula Breakdown**

Here:

๐ย **EDATE(D13,1) **refers that we have entered the value **1** which indicates the date is one day after the above date of cell **D13**.

๐ย **=AVERAGEIFS(E6:E10,C6:C10,โ>=โ&D13,C6:C10,โ<โ&EDATE(D13,1)) **returns the average value of the formula. Here, we want to determine the average from the range of **E6:E10**. The evaluation will take place following the criteria of **C6:C10**. Our initial criterion is matching dates larger than or equal to the starting day. According to our second requirement, the times that are less than or equal to the last day must coincide.

- Thirdly, press the
**Enterย**key. - Now you find the result as well.

Now if you want to see another average response time of another day, you can do it without facing any trouble.

- To do this, you need to select cell
**D13**. - Afterward, change the date and then press the
**Enterย**key. - Eventually, your desired result will appear to you.

Indeed, this method is very handy and easy to work on.

**APPROACH**

### 4. Using FILTER, TEXT and AVERAGE Functions Combined

In this part, we are going to use the **FILTER**, **TEXT**, and **AVERAGE **functions combined to calculate the average response time in **Excel**. The **FILTER **function will filter the data and by using format codes to apply structuring to a number, you can alter how it appears when using the **TEXT** function.

__Overview of FILTER Function__

A variety of data can be โfilteredโ using the **FILTER** function in **Excel** using criteria.ย In plain English, the **FILTER** function will execute one or so more logical checks to a set of data in order to extract matched records. Three situations, array, include, and if empty, are required for the **FILTER** function. The range or array to filter is an object. One or more reasonable tests should be included in the include statement. A variety of formula conditions can be included in the logical checks that are offered as they contain arguments. **FILTER** can, for instance, find data that falls within a given time, has a particular word, or has values higher than a predetermined limit. The **FILTER** output is dynamic. The output of the **FILTER** function will automatically adjust when the original dataโs changes happen or the original data array is extended.

**=FILTER(array, include, [if_empty])**

You can follow the below steps to obtain this.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- primarily, you have to write a date on cell
**D13**. - Then you need to select cell
**E13**. - Secondly, write down the given formula on that cell.

`=`

`AVERAGE`

`(`

`FILTER`

`(E6:E10,C6:C10,`

`TEXT`

`(C6:C10,"h:mm")=`

`TEXT`

`(D13,"h:mm")))`

**๐จ Formula Breakdown **

Here:

๐ย **TEXT****(D13,โh:mmโ) **means that the **TEXT **function will provide the output in **h:mm **form based on the value inserted in **D13**.

๐ย **TEXT****(C6:C10,โh:mmโ) **refers that the output follows the criteria of **C6:C10**.

๐ย **FILTER****(E6:E10,C6:C10,****TEXT****(C6:C10,โh:mmโ)=****TEXT****(D13,โh:mmโ)) **will filter the data from the range of **E6:E10 **whose criteria is **C6:C10**. Then the **TEXT **function will evaluate the data and provide the required format.

๐ย **AVERAGE****(****FILTER****(E6:E10,C6:C10,****TEXT****(C6:C10,โh:mmโ)=****TEXT****(D13,โh:mmโ))) **will finally calculate the average value that gives the result based on the value inserted in **D13**.

- Now tap on the
**Enterย**key. - Finally, your required result will be in front of you.

Undoubtedly, if you want to compute the average response time in **Excel**, you can follow the given instructions easily.

**APPROACH**

### 5. Using SUM Function to Calculate Average Response Time in Excel

If you want to calculate the average response time in **Excel **with one function except using the **AVERAGE **function, you can do it. For this, you need to apply the **SUM **function of **Excel**. The **SUM **function will sum up all the values and then you need to divide that total value by the number of values to get the average number. This process is the easiest process to compute the average response time in **Excel**. Follow the below steps.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- Initially, select cell
**E11**. - Secondly, put the following formula on that cell.

**=SUM(E6:E10)/5**

**๐จ Formula Breakdown**

Here:

๐ย **SUM(E6:E10)/5 **means the **SUM** function will sum up the range **E6:E10 **and then the total value is divided by **5** which is the number of the values of the range.

- Afterward, press the
**Enterย**key. - Finally, you see the
**Average Response Time**on that cell.

Truly, using this function is an effortless technique to work on.

**๐ Read More: ****5 Easy Ways to Fix When SUM Time Is Not Working in Excel**

**APPROACH**

### 6. Calculating Average Response Time with Filter Option in Excel

We will show you one last method to calculate the average response time in **Excel **which is using the **Filter **feature manually. By using the **Filter **option, you can easily filter the data you want to have. After that, we will adopt the **COUNT **function to determine how many cells were present during that particular date. This procedure is not very difficult to achieve. You just need to stick to the following instructions to obtain the method as well.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- Initially, you need to select any cell of your worksheet.
- Secondly, go to the
**Homeย**tab. - Thirdly, choose the
**Editing**option**.** - Fourthly, you need to select the
**Sort & Filter**and then the**Filterย**option.

- Afterward, click on the
**drop-down**icon of cell**B5**. - Then check your desired fields.
- After that, click on the
**OKย**button.

- Fifthly, select cell
**E11**. - Sixthly, you need to go to the
**Homeย**tab. - Then choose the
**Editing**option and click on the**AutoSumย**option.

- Now you will see the
**Total Response Time**.

- Belatedly, choose cell
**E12**and write the following formula there.

`=E11/COUNT(C6:C10)`

**๐จ Formula Breakdown**

Here:

๐ย The **COUNT** function, in this case, counts all of the parameters from **C6** through **C10**.

- Press the
**Enterย**key. - Consequently, you will find the
**Average Response Time**as well.

Indeed, this method is very simple method to obtain.

## How to Calculate Turnaround Time (TAT) in Excel

You will need to carry out a number of tasks based on this while dealing with an **Excel** schedule. Turnaround time is among them. People utilize the turnaround time frequently in the **Excel** leaderboard. You could claim that this is a real effect of **Excel**โs date and time function. Now that job completion is a common occurrence in daily routines, every organization employs the turnaround time in a variety of situations. The majority of firms desire to understand how long it takes for various actions and syndicates. The turnaround time is reduced as much as possible. Because one of the common administrative goals is to speed up turnaround times for crucial activities. It boosts productivity and customer satisfaction. Here, we will use the **TEXT **function to calculate turnaround time in **Excel**. Follow the given instructions as well.

โฌ๏ธโฌ๏ธ **STEPS** โฌ๏ธโฌ๏ธ

- Primarily, you need to select cell
**E6**. - Afterward, you have to put the following formula there.

`=TEXT(D6-C6,"hh:mm:ss")`

- Belatedly, press the
**Enter**key as well.

- After that, use the
**fill handle**and drag the formula to the whole column. - Eventually, you will see your result.

Truly, you can achieve this approach without facing any problems to calculate turnaround time in **Excel**.

**๐ Read More: ****How to Calculate Turnaround Time in Excel Excluding Weekends**

## ๐ Important Notes

You should be aware of the following things while performing the processes mentioned above:

๐๏ธย You need to be careful while using the **Excel **functions because if you do not give the proper condition then you will get no output.

๐๏ธย You should practice the following functions before applying them as well.

## ๐ Takeaways from This Article

If we summarize the whole article, we have got some points.

๐ย Initially, we applied the **AVERAGE **function to calculate the average response time in **Excel**.

`๐`

ย Secondly, we used the **EOMONTH** and **AVERAGEIFS** functions together.

๐ย Thirdly, we adopted the **AVERAGEIFS** and **EDATE** functions combined.

๐ย Afterward, we used the** FILTER**, **TEXT**, and **AVERAGE** functions to compute the average time to respond in **Excel**.

`๐`

ย Belatedly, we applied the **SUM **function.

๐ย Consecutively, we used the **Filter **option in **Excel**.

๐ย Finally, we tried to show you how to calculate the turnaround time in **Excel**.

## Conclusion

We wish that you would be able to calculate the average response time in **Excel** using this article. As several methods have been shown here, you can easily follow which one is best suited for you. If you have any skepticism, feel free to ask me in the comment. In the end, to learn more about **Excel** tactics, we recommend you to visit our website **www.ExcelDen.com**.

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