Calculating employee hours is crucial to ensuring they are paid for their time and effort. Moreover, the Excel program is one tool you can use to accomplish this. Since Excel is useful for hour calculations since it makes data and information more accessible to track and process. Therefore, this article will demonstrate five easy ways how to calculate total hours worked in a week in Excel.

**📁 Download Excel File**

Download the Excel file used for the demonstration from the link below.

## Learn to Calculate Total Hours Worked in a Week in Excel Using These 5 Quick Approaches

Firstly, let us get acquainted with our dataset used throughout the article as an example. We have John’s time of entry and exit for a week, and we want to calculate the total hours John worked in a week. Hence, we will use this dataset to demonstrate 5 simple ways to calculate the total hours worked in a week in Excel.

**Approach**

**1. Using BASIC Approach**

The first technique will employ a straightforward way of calculating the weekly work hours in Excel. Firstly, we will calculate the work hours each day and then add them up using **the SUM function**. The **SUM** function usually adds distinct values, cell ranges, references, and a mix of three.

Let’s have a look at the steps.

**⬇️⬇️ STEPS ⬇️⬇️**

- First, select cell
**E7**and insert the formula.

**=SUM(D7-C7)**

- Second, drag or double-click on
**Fill Handle**to**AutoFill**the cells.

- After that, select cell
**D13**, where you want the outcome, and insert the formula.

**=E7+E8+E9+E10+E11**

- Now, the added value is not correct value since it did not calculate the value in hour and minutes format. So, we will change the format. For that, select cell
**D13**again and press**Ctrl+1**.

- Next,
**Format Cells**named box will pop up. From**Number**option, click on Custom, select “**[h]:mm:ss**” and click on**OK**.

- Finally, we got the total hours worked in a week by John.

**📕 Read More: ****Calculate Hours Between Two Dates and Times in Excel Excluding Weekends**

**Approach**

**2. Employing SUM Function**

Now, this method will use **SUM function** to calculate total hours worked in a week in Excel. The **SUM** function usually adds distinct values, cell ranges, references, and a mix of three. Now let us see the steps.

**⬇️⬇️ STEPS ⬇️⬇️**

- First, insert the formula in cell
**E7**.

**=SUM(D7-C7)**

- Then, to
**AutoFill**the cells drag or double-click on**Fill Handle**.

- After that, select cell
**D13**, where you want the outcome, and insert the formula.

**=SUM(E7:E11)**

- Now, the added value is not the correct value since it did not calculate the value in the hour and minutes format. So, we will change the format. For that, select cell
**D13**again and press**Ctrl+1**.

- Next,
**Format Cells**named box will pop up. From**Number**option, click on Custom, select “**[h]:mm:ss**” and click on**OK**.

- Finally, we got the total hours worked in a week for John.

**📕 Read More: ****5 Easy Ways to Fix When SUM Time Is Not Working in Excel**

**Approach**

**3. Applying AutoSum Feature**

In this method, we will apply **AutoSum ****feature** for calculating the weekly work hours in Excel. **AutoSum** adds up a row or column of numbers by entering a formula that applies **SUM** function to the numbers. Let us go through the steps.

**⬇️⬇️ STEPS ⬇️⬇️**

- Initially, select cell
**E7**and insert the formula.

**=SUM(D7-C7)**

- After that, drag or double-click on
**Fill Handle**to**AutoFill**the cells.

- Now, we will use
**AutoSum**option to add up the values. For that, select cell**D13**and go to**AutoSum**option from the**Formulas**tab in the**Ribbon**.

- Now, the added value is incorrect since it did not calculate the value in the hour and minutes format. So, we will change the format. For that, select cell
**D13**again and press**Ctrl+1**.

- Next,
**Format Cells**named box will pop up. From**Number**option, click on Custom, select “**[h]:mm:ss**” and click on**OK**.

- Finally, we got the total hours worked in a week for John.

**📕 Read More: ****7 Examples to Calculate Duration of Time in Excel**

**Approach**

**4. Combining TEXT and SUM Functions**

This technique will employ **TEXT** and **SUM** functions for calculating the weekly work hours in Excel. The **TEXT** function** converts numbers to text** by applying formatting with format codes. On the other hand, the **SUM** function usually adds distinct values, cell ranges, references, and a mix of three.

Let’s have a look at the steps.

**⬇️⬇️ STEPS ⬇️⬇️**

- Firstly, insert the formula after selecting cell
**E7**.

**=SUM(D7-C7)**

- Secondly, drag or double-click on
**Fill Handle**to**AutoFill**the cells.

- After that, select cell
**D13**, where you want the outcome, and insert the formula. Finally, we will get the total hours worked in a week by John.

**=TEXT(SUM(E7:E11),”[h]:mm:ss”)**

**🔨 Formula Breakdown**

Here, the formula we inserted in cell **D13** is:

**TEXT(SUM(E7:E11),”[h]:mm:ss”)**

`👉`

In this function, **SUM(E7:E11) **adds the values of cells **E7:E11.**

`👉`

**“[h]:mm:ss”, **is the format in which the **TEXT **function formats the outcome of **SUM** function

**📕 Read More: ****4 Examples of Timesheet Formula with Lunch Break in Excel**

**Approach**

**5. Utilizing SUMIF function**

This last method will use **SUMIF function** for the calculation. The** SUMIF** function adds numbers in a range that satisfies specific requirements. Here, we have worked hours for Projects X,Y and Z. We want to know how much time John worked in Project X.

Now, let us see the steps.

**⬇️⬇️ STEPS ⬇️⬇️**

- First, select cell
**F7**and insert the formula.

**=SUM(E7-D7)**

- Second, drag or double-click on
**Fill Handle**to**AutoFill**the cells.

- After that, select cell
**F13**, where you want the outcome, and insert the formula. Finally, we got the total hours worked in a week for Project X.

**=SUMIF(C7:C11,E13,F7:F11)**

Here, **C7:C11 **is the range to look for, and **E13** contains the value to look for and then, according to the value returned, the function will add up cells from range **F7:F11**.

**📕 Read More: ****9 Tricks to Calculate Time Difference Between AM and PM in Excel**

## 📄 Important Notes

`🖊️`

If you are getting an inaccurate result, modify the cell format where you want your outcome to appear.

`🖊️`

If you want your dataset to view time in another format. Then select the cell and press **Ctrl+1, **and then format it according to your desire.

## 📝 Takeaways from This Article

`📌`

This article demonstrated five easy ways of calculating total hours worked in a week in excel.

`📌`

The first method employed a basic technique for calculating total hours worked in a week in Excel.

`📌`

Then, in next method, we used **SUM** function to calculate total hours worked in Excel in a week.

`📌`

After that, the third method used **AutoSum **feature to calculate in Excel.

`📌`

Next method combined **TEXT** and **SUM **functions for calculating total hours worked in a week in Excel.

`📌`

Lastly, we applied the **SUMIF** function for the calculation of total hours worked in a week in Excel.

## Conclusion

This article has demonstrated three functions for calculating total hours worked in a week in excel. All these formulas are incredibly effective and simple to use. We hope this article helps you. Please leave a remark if you have any queries. The author will do their best to find an appropriate answer.

For more guides like this, visit **Excelden.com**.

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