5 Ways to Calculate Total Hours Worked in a Week in Excel

Calculating employee hours is crucial to ensuring they are paid for their time and effort. Moreover, the Excel program is one tool you can use to accomplish this. Since Excel is useful for hour calculations since it makes data and information more accessible to track and process. Therefore, this article will demonstrate five easy ways how to calculate total hours worked in a week in Excel.

Contents hide

📁 Download Excel File

Learn to Calculate Total Hours Worked in a Week in Excel Using These 5 Quick Approaches

1. Using BASIC Approach

2. Employing SUM Function

3. Applying AutoSum Feature

4. Combining TEXT and SUM Functions

5. Utilizing SUMIF function

📄 Important Notes

📝 Takeaways from This Article

Conclusion

📁 Download Excel File

Download the Excel file used for the demonstration from the link below.

Calculating Total Hours Worked in a Week.xlsx

Learn to Calculate Total Hours Worked in a Week in Excel Using These 5 Quick Approaches

Firstly, let us get acquainted with our dataset used throughout the article as an example. We have John’s time of entry and exit for a week, and we want to calculate the total hours John worked in a week. Hence, we will use this dataset to demonstrate 5 simple ways to calculate the total hours worked in a week in Excel.

Approach

1. Using BASIC Approach

The first technique will employ a straightforward way of calculating the weekly work hours in Excel. Firstly, we will calculate the work hours each day and then add them up using the SUM function. The SUM function usually adds distinct values, cell ranges, references, and a mix of three.

Let’s have a look at the steps.

⬇️⬇️ STEPS ⬇️⬇️

First, select cell E7 and insert the formula.

=SUM(D7-C7)

Second, drag or double-click on Fill Handle to AutoFill the cells.

After that, select cell D13, where you want the outcome, and insert the formula.

=E7+E8+E9+E10+E11

Now, the added value is not correct value since it did not calculate the value in hour and minutes format. So, we will change the format. For that, select cell D13 again and press Ctrl+1.

Next, Format Cells named box will pop up. From Number option, click on Custom, select “[h]:mm:ss” and click on OK.

Finally, we got the total hours worked in a week by John.

Approach

2. Employing SUM Function

Now, this method will use SUM function to calculate total hours worked in a week in Excel. The SUM function usually adds distinct values, cell ranges, references, and a mix of three. Now let us see the steps.

⬇️⬇️ STEPS ⬇️⬇️

First, insert the formula in cell E7.

=SUM(D7-C7)

Then, to AutoFill the cells drag or double-click on Fill Handle.

After that, select cell D13, where you want the outcome, and insert the formula.

=SUM(E7:E11)

Now, the added value is not the correct value since it did not calculate the value in the hour and minutes format. So, we will change the format. For that, select cell D13 again and press Ctrl+1.

Next, Format Cells named box will pop up. From Number option, click on Custom, select “[h]:mm:ss” and click on OK.

Finally, we got the total hours worked in a week for John.

Approach

3. Applying AutoSum Feature

In this method, we will apply AutoSum feature for calculating the weekly work hours in Excel. AutoSum adds up a row or column of numbers by entering a formula that applies SUM function to the numbers. Let us go through the steps.

⬇️⬇️ STEPS ⬇️⬇️

Initially, select cell E7 and insert the formula.

=SUM(D7-C7)

After that, drag or double-click on Fill Handle to AutoFill the cells.

Now, we will use AutoSum option to add up the values. For that, select cell D13 and go to AutoSum option from the Formulas tab in the Ribbon.

Now, the added value is incorrect since it did not calculate the value in the hour and minutes format. So, we will change the format. For that, select cell D13 again and press Ctrl+1.

Next, Format Cells named box will pop up. From Number option, click on Custom, select “[h]:mm:ss” and click on OK.

Finally, we got the total hours worked in a week for John.

📕 Read More: 7 Examples to Calculate Duration of Time in Excel

Approach

4. Combining TEXT and SUM Functions

This technique will employ TEXT and SUM functions for calculating the weekly work hours in Excel. The TEXT function converts numbers to text by applying formatting with format codes. On the other hand, the SUM function usually adds distinct values, cell ranges, references, and a mix of three.

Let’s have a look at the steps.

⬇️⬇️ STEPS ⬇️⬇️

Firstly, insert the formula after selecting cell E7.

=SUM(D7-C7)

Secondly, drag or double-click on Fill Handle to AutoFill the cells.

After that, select cell D13, where you want the outcome, and insert the formula. Finally, we will get the total hours worked in a week by John.

=TEXT(SUM(E7:E11),”[h]:mm:ss”)

🔨 Formula Breakdown

Here, the formula we inserted in cell D13 is:

TEXT(SUM(E7:E11),”[h]:mm:ss”)

👉 In this function, SUM(E7:E11) adds the values of cells E7:E11.

👉 “[h]:mm:ss”, is the format in which the TEXT function formats the outcome of SUM function

Approach

5. Utilizing SUMIF function

This last method will use SUMIF function for the calculation. The SUMIF function adds numbers in a range that satisfies specific requirements. Here, we have worked hours for Projects X,Y and Z. We want to know how much time John worked in Project X.

Now, let us see the steps.

⬇️⬇️ STEPS ⬇️⬇️

First, select cell F7 and insert the formula.

=SUM(E7-D7)

Second, drag or double-click on Fill Handle to AutoFill the cells.

After that, select cell F13, where you want the outcome, and insert the formula. Finally, we got the total hours worked in a week for Project X.

=SUMIF(C7:C11,E13,F7:F11)

Here, C7:C11 is the range to look for, and E13 contains the value to look for and then, according to the value returned, the function will add up cells from range F7:F11.

📄 Important Notes

🖊️ If you are getting an inaccurate result, modify the cell format where you want your outcome to appear.

🖊️ If you want your dataset to view time in another format. Then select the cell and press Ctrl+1, and then format it according to your desire.

📝 Takeaways from This Article

📌 This article demonstrated five easy ways of calculating total hours worked in a week in excel.

📌 The first method employed a basic technique for calculating total hours worked in a week in Excel.

📌 Then, in next method, we used SUM function to calculate total hours worked in Excel in a week.

📌 After that, the third method used AutoSum feature to calculate in Excel.

📌 Next method combined TEXT and SUM functions for calculating total hours worked in a week in Excel.

📌 Lastly, we applied the SUMIF function for the calculation of total hours worked in a week in Excel.

Conclusion

This article has demonstrated three functions for calculating total hours worked in a week in excel. All these formulas are incredibly effective and simple to use. We hope this article helps you. Please leave a remark if you have any queries. The author will do their best to find an appropriate answer.

For more guides like this, visit Excelden.com.

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5 Ways to Calculate Total Hours Worked in a Week in Excel

📁 Download Excel File

Learn to Calculate Total Hours Worked in a Week in Excel Using These 5 Quick Approaches

1. Using BASIC Approach

2. Employing SUM Function

3. Applying AutoSum Feature

4. Combining TEXT and SUM Functions

5. Utilizing SUMIF function

📄 Important Notes

📝 Takeaways from This Article

Conclusion

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